Child Protection Policy

Good Practice Guide for Officials

Child abuse, particularly sexual abuse, can arouse strong emotions in those facing such a situation. It is important to understand these feelings and not allow them to interfere with your judgement about any action to take. Abuse can occur within many situations including the home, school and the sporting environment. Some individuals will actively seek employment or voluntary work with young people in order to harm them. A Promoter, Training instructor, Manger or other Official may have regular contact with young people and be an important link in identifying cases where a young person needs protection. All cases of poor practice should be reported to the SCB Lead Child Protection Officer through the Welfare Officer. Everyone in sport should be encouraged to demonstrate exemplary behaviour in order, both to protect children and themselves from allegations. The following are common sense examples of how to create a positive culture and climate within sport:

  • Always work in an open environment (e.g. avoiding private or unobserved situations and encouraging an open environment (e.g. no secrets).
  • Treat all young people/disabled adults equally, and with respect and dignity.
  • Put the welfare of each young person first, before winning or achieving goals.
  • Maintain a safe, appropriate distance with Children (e.g. it is not appropriate to have an intimate relationship with a child or to share a room with them)
  • Build balanced relationships based on mutual trust which empowers children to share in the decision-making process.
  • Make sport fun, enjoyable and promote fair play.
  • Ensure if any form of manual/physical support is required, it is provided openly and according to SCB guidelines. Physical contact should only be used if no other means are available in a coaching context. Young people should be consulted and their Parents advised beforehand.
  • Involve Parents/Carers wherever possible (e.g. for the responsibility of their children in the changing rooms). If groups have to be supervised in the changing rooms, always ensure Parents/Instructors/Officials work in pairs.
  • For a Mixed team, arrange both male and female accompanying Officials. (NB. Same gender abuse can also occur).
  • Ensure that at tournaments or residential Training sessions, adults should not enter children’s rooms or invite children into their rooms.
  • Be excellent role models – this includes not smoking or drinking alcohol in the company of young people.
  • Give enthusiastic and constructive feedback rather than negative criticism.

You should never:

  • Allow or engage in rough, physical or sexually provocative games, including horseplay.
  • Allow or engage in inappropriate touching of any form.
  • Allow children to use inappropriate language unchallenged.
  • Make sexually suggestive comments to a child, even in fun.
  • Let allegations a child makes go unchallenged or unrecorded; always act.
  • Do things of a personal nature that children can do for themselves.

However, it may be sometimes necessary for you staff/volunteers to do things of a personal nature for children, particularly if they are very young or disabled. These tasks should only be carried out with the full understanding and consent of parents. In an emergency situation, which requires this type of help, parents should be fully informed. In such situations, it is important to ensure all staff/volunteers are sensitive to the child and undertake personal care tasks with the utmost discretion. In addition, medical consent should be obtained in the even where medication or treatment is required to be administered in the absence of the parent/guidance; this includes hospitalisation. Such procedures would cover the organisation from accusations of neglect.

Guidelines for use of Photography, Filming, Videoing at Sporting Events

The SCB wishes to promote a positive image and in order to do this there has to be a number of safeguards to protect young people through the media in order to promote the image of Speedway racing. There is evidence that some people have used sporting events as an opportunity to take inappropriate photographs and film footage of young and disabled sportspeople in vulnerable positions, therefore parents must sign a parental consent agreeing to photographs/video images being taken of their child that may be displayed on the ACU website/magazine or other motorcycle sport publications or websites for promotional aspects of the sport. Photographers, film & video operators etc. Wishing to record events at the meeting must seek prior accreditation with the promotion. Full details must be recorded. Spectators must not use cameras/films/video equipment with a telescopic or zoom lens. Public information; details concerning cameras/video and filming equipment must be published in the programmes and be announced over the public-address system. The recommended wording is;

  • Photography; Patrons please not only those with prior accreditation may engage in any video, zoom or close-range photography. The Promoter reserves the right to exclude anyone not complying with this policy.
  • Videoing as a coaching aid: there is no intention to prevent club coaches and teachers using video equipment as a legitimate coaching aid. However, performers and their parents/carers should be aware that this is part of the coaching programme and care should be taken in the storing of such films.

The Club child protection officer is Mrs Sarah Bulman and Welfare officer Dennis McCleary, both available at home speedway meetings. Please contact Stewards or directors if required. For the Child protection policy log into the club website: www.berwickspeedway.com

  • Recognise the developmental needs and capacity of young people/disabled adults – avoid excessive training or competition; do not push against their will.
  • Secure parental consent in writing to acting in loco parentis, if the need arises to give permission for the administrations of emergency first aid and/or other medical treatment.
  • Be aware of any medicines taken by participants, or existing injuries.
  • Keep a written record of any injury that occurs, along with the details of any treatment given.
  • Request written parental consent if Officials are required to transport young people in their cars. In situations such as these, it would be advisable to have Business Insurance cover.
  • Give careful consideration to the use of mobile phones or social media sites to ensure information shared is content and age appropriate.